Invite a customer to the Payments portal

This tutorial walks you through inviting one of your customers to register for the Drypowder Payments portal. Once they accept, they can view their open invoices and pay by ACH or card from any browser.

Plan on about ten minutes for the invitation itself. The customer will need to accept and register on their end before they can pay.

What you will need

• Access to the AR operator portal
• A customer account with outstanding invoices
• The customer's email address on file in Spruce

Step 1: Find the customer

From the Customers Dashboard, locate the customer you want to invite. You can scroll the list (which is sorted by Collection Priority by default), use the search bar to find them by name or account number, or filter the list.

Step 2: Send the invitation

You have two options.

Individual invitation: Click the customer row to open their account detail view. Click the Invite button. The system sends an email invitation to the contact email address on file.

Bulk invitation: On the Customers Dashboard, select multiple customers using the checkboxes, then use the Invite bulk action. This sends invitations to all selected customers at once.

Step 3: What the customer receives

The customer receives an email inviting them to register for the Payments portal. The email includes a registration link.

When the customer clicks the link, they are prompted to:

1. Create an account with an email and password.
2. Accept the terms.
3. Link their company to your dealer account.

Once registered, the customer can sign in to the Payments portal at any time.

Step 4: Track invitation status

Back on the Customers Dashboard, each customer shows an invitation status badge:

If an invitation expires, you can resend it. Select the customer and use the Resend action.

Step 5: What the customer sees after registering

Once the customer accepts and signs in to the Payments portal, they see two main views.

Outstanding shows everything they owe your dealership, grouped by job. Each job row shows past-due age (30 plus, 60 plus, 90 plus), balance, credits, and a count of invoices, debits, and credits. Customers expand a job to see the underlying invoices, debit adjustments, and credit adjustments, then select what they want to pay.

Payments is a history of payments they have made through Drypowder, with status, amount, method, and the option to download or resend receipts.

If your dealership runs monthly statements in Spruce, the customer can toggle the Outstanding view between All, Current Statement, and New Charges. The Current Statement view lets them pay the full statement balance in one click, with any statement discount applied automatically if they pay within the discount window.

To make a payment, the customer selects payables, chooses a payment method (ACH or card), previews the total with any fees and discounts, and submits. If they are paying by ACH for the first time, they will link their bank account through Plaid for secure verification.

Step 6: See the payment on your end

When the customer pays, the payment appears on your Payments page under the Incoming Payments tab. You can track it through its lifecycle from Pending to Settled, and eventually post it to the GL through the Settlements tab.

What you just did

You invited a customer to the Payments portal, where they can view invoices and pay digitally. This replaces phone calls, mailed checks, and read-back card numbers with a self-service payment experience that settles and posts to your GL automatically.

What to do next

• Invite a customer (how-to) — Tips, edge cases, and resending expired invitations.
• Track incoming payments — Monitor payments after customers start paying.
• Your first settlement reconciliation — Post a settled payment to the Spruce GL.